Terms and conditions of hire

Terms used

  1. For the purposes of these conditions, the Hirer shall mean an individual hirer or, where the Hirer is an organisation, the authorised representative.  The Hirer is deemed to be fully responsible for the hiring.
  2. Mursley Village Hall is hereafter referred to as MVH.
  3. The Committee shall mean the Management Committee of MVH.
  4. References to the Hall include all parts of MVH including the car park and surrounds.
  5. Hiring deposit: 25% of the hiring cost is required at the time of booking and will be deducted from the remaining balance.
  6. Refundable deposit: the refundable deposit will be refunded after the event provided that all the conditions of the contract have been met. If the conditions have not been met, all or part of the refundable deposit may be retained at the discretion of the Committee.

Hirer’s responsibilities

  1. All terms listed are important and a breach of any term of this hiring contract may result in the retention of part or all of the refundable deposit.  In signing the booking form, the Hirer is accepting all the requirements listed in this contract.
  2. The Hirer shall observe the maximum capacity of the main hall of 100 people for the event.  NB Tables and chairs can be supplied to cover 100 attendees.
  3. The Hirer shall ensure that the terms of the premises licence are complied with, particularly in relation to the licensed hours normally of 9 am to 11 pm for Monday to Thursday, 9 am to midnight on Friday and Saturday and 12 noon to 9 pm for Sunday.  Hirers are requested to stop loud music at 10 pm Monday to Thursday, at 11 pm on Saturday and 8 pm on Sunday and vacate the premises by the stated time for that day.  NB MVH is licensed for use only during specific opening hours and failure by the Hirer to follow these hours puts our licence at risk.
  4. The Hirer will, during the period of the hiring, be responsible for the supervision of the premises, the fabric and the contents, their care and safety from damage, however slight, or change of any sort and the behaviour of all persons using the premises whatever their use including the proper supervision of car parking arrangements within the car park and also avoiding obstruction of the highway or nuisance to neighbouring properties.
  5. The Hirer shall not use the premises for any purpose other than that described in the hiring contract and shall not sub-hire or use or allow the premises to be used for any unlawful purpose or in any unlawful way nor do anything or bring into the premises anything which may endanger the same or render invalid any insurance policies in respect thereof nor allow the consumption of any liquor thereon without written permission.
  6. The Hirer shall be responsible for obtaining such licences as may be needed whether for the sale or supply of intoxicating liquor or otherwise and for observance of the same.
  7. The Hirer shall ensure that nothing is done on or in relation to the premises in contravention of the law relating to gaming, betting or lotteries.
  8. The Hirer shall comply with all conditions and regulations made in respect of the premises by the Fire Authority, Local Authority, Local Magistrates’ Court or otherwise, particularly in connection with any event which includes public dancing or music or other public entertainment or stage plays.
  9. The Hirer shall, if preparing, serving or selling food, observe all current food health and hygiene legislation and regulations.
  10. The Hirer shall ensure that any electrical appliances brought to the premises and used there shall be safe and in good working order and used in a safe manner.
  11. The Hirer shall indemnify the Committee for the cost of repair of any damage done to any part of the property including the curtilage thereof or the contents of the buildings which may occur during the period of the hiring as a result of the hiring.
  12. The Hirer shall ensure that the minimum noise is made on arrival and departure.
  13. The Hirer shall ensure that no dogs or pets, except guide dogs, are brought into the premises.
  14. The Hirer shall ensure that any activities for children comply with the provisions of relevant legislation and that only fit and proper persons have access to the children.
  15. The Hirer is required to make himself aware of the instructions for the actions to be taken in the event of fire, and to observe the precautions stipulated therein.  These instructions are displayed in the hall and must be adhered to strictly.
  16. The Hirer shall ensure that there will be a minimum of 2 competent attendants on duty to assist people entering or leaving, none of whom shall be less than 18 years of age.  All persons on duty shall be instructed by the Hirer as to their essential responsibilities in the event of fire, the location and use of the firefighting equipment available, how to call the fire brigade and the evacuation procedure.  All exit doors must be kept free of obstructions at all times.
  17. The Hirer shall not undertake performances which involve danger to the public.
  18. The Hirer shall not bring into or use highly inflammable substances in any part of the premises.  Only battery powered candles are permitted.
  19. The Hirer shall not bring into or fix internal decorations of a combustible nature (eg polystyrene, cotton, wool etc) without the consent of the Committee. When this consent is given the decorations are to be tied to the special metal rings provided for the purpose. Adhesive tapes, drawing pins, nails, screws, sticky pads such as Bluetak or adhesives of any kind must not used.
  20. The Hirer shall not use or permit the use of any heating appliance.  Portable liquefied propane gas (LPG) heating appliances shall not be used inside the premises.
  21. At the end of the hiring the Hirer shall be responsible for leaving the premises and surrounds in a clean and tidy condition, properly locked and secured unless directed otherwise and any contents temporarily removed from their usual positions properly replaced – otherwise the Committee shall have the discretion to make an additional charge.
  22. The Hirer shall not undertake performances which involve danger to the public.


  1. If the Hirer wishes to cancel the booking before the date of the event and the Committee is unable to conclude a replacement hiring the issue of the payment of the hiring fee shall be at the discretion of the Committee. 
  2. The Committee reserves the right to cancel this hiring in the event of the hall being required as a Polling Station for a Parliamentary or Local Government election or by-election, in which case the hirer shall be entitled to a refund of any booking deposit already made or the Committee will make every effort to offer an alternative date.
  3. In The Event of the hall or any part thereof being rendered unfit for the use by the Hirer for which it has been hired, the Committee shall not be liable to the Hirer for any resulting loss or damage whatsoever.

Last updated 31 March 2024